Distracted Driving Regulations: What Fleet Managers Need to Know

Understanding Distracted Driving Regulations and Compliance

Distracted driving is one of the leading causes of accidents on U.S. roadways. According to the National Highway Traffic Safety Administration (NHTSA), distracted driving claimed 3,308 lives in 2022 alone. For commercial motor vehicle (CMV) operators, the risks are even higher, leading to stringent regulations from the Federal Motor Carrier Safety Administration (FMCSA) and Department of Transportation (DOT).

Fleet managers must stay informed on distracted driving regulations to ensure compliance, protect drivers, and avoid costly violations. This article will break down key federal regulations, the impact on CSA scores, penalties for violations, and best practices for maintaining a safe and compliant fleet.

What is Distracted Driving?

Distracted driving refers to any activity that diverts attention from driving, including:

• Visual Distractions: Taking eyes off the road (e.g., looking at a GPS, reading messages).

• Manual Distractions: Removing hands from the wheel (e.g., eating, adjusting the radio).

• Cognitive Distractions: Taking mental focus away from driving (e.g., conversations, fatigue).

For CMV drivers, even minor distractions can result in catastrophic accidents. Recognizing these risks, the FMCSA has implemented strict rules to limit distractions, especially related to mobile device use.

FMCSA and DOT Distracted Driving Regulations

Handheld Device Restrictions

FMCSA regulations prohibit CMV drivers from:

• Holding a mobile phone to make a call.

• Dialing by pressing more than one button.

• Texting while driving.

Drivers must use hands-free devices and must not reach for a device in a way that requires them to leave a seated, belted position.

For more details, visit FMCSA's Distracted Driving Regulations.

Penalties for Violations

CMV drivers caught using a handheld device while driving face severe penalties:

• Fines up to $2,750 per violation.

• Driver disqualification for repeat offenses.

• Employer penalties up to $11,000 for allowing or requiring mobile device use.

• Impact on CSA scores, which can affect business reputation and operational costs.

The Impact of Distracted Driving on CSA Scores

The Compliance, Safety, and Accountability (CSA) program is FMCSA’s way of monitoring safety performance. Distracted driving violations fall under the Unsafe Driving BASIC (Behavior Analysis and Safety Improvement Categories). A higher CSA score can lead to:

• Increased DOT audits.

• Higher insurance premiums.

• Potential loss of business contracts.

For a full breakdown of CSA scoring, check FMCSA’s CSA Website.

Best Practices for Fleet Managers to Prevent Distracted Driving

1. Implement a Strict Mobile Device Policy

• Require hands-free communication only.

• Mandate that drivers pull over before using any device.

• Include policies in driver training and employee handbooks.

2. Use Telematics and AI-Driven Monitoring

• Install in-cab cameras that detect distracted behaviors.

• Leverage telematics systems to monitor and alert drivers in real time.

• Track unsafe driving patterns to identify risk-prone drivers.

3. Conduct Regular Training and Safety Drills

• Schedule quarterly distracted driving training sessions.

• Reinforce FMCSA rules with real-world examples.

• Engage drivers with hands-on coaching.

4. Encourage a Culture of Safety

• Reward drivers who exhibit safe driving habits.

• Foster an environment where drivers feel comfortable reporting distractions.

• Partner with National Safety Council (NSC) for safety resources.

State-Specific Distracted Driving Laws

While FMCSA rules apply to all CMV drivers, individual states may have additional restrictions. Fleet managers should regularly review state laws on mobile device use to ensure full compliance. For up-to-date state regulations, visit Governors Highway Safety Association (GHSA).

Final Thoughts

Distracted driving is a major safety and compliance concern for fleet managers. By understanding DOT and FMCSA regulations, enforcing strict policies, and leveraging technology, companies can reduce risks and improve overall fleet safety.

Sentry Road helps organizations navigate distracted driving regulations and improve fleet compliance. Contact us today to learn more about our safety solutions.

Additional Resources

• FMCSA Distracted Driving Rules

• DOT Compliance Guidelines

• NSC Distracted Driving Resources