Always audit-ready.
Never scrambling.
Every completion, every certificate, every due date — tracked, organized, and inspection-ready in one place. When OSHA or DOT shows up, you don't scramble. We hand them exactly what they need.
The recordkeeping system behind 15+ years of passed audits
The training happened. Proving it is the problem.
Most safety teams don't fail audits because their people aren't trained. They fail because they can't prove it fast enough — the certificate expired three weeks ago, the completion lives in someone's inbox, the spreadsheet is a version behind. In a DOT or OSHA audit, "we did the training" isn't the answer. The documentation is.
The Records Are Everywhere
Completion emails, paper certificates, a shared drive, three spreadsheets, and one person's memory. When the inspector asks, the clock is running and the answer is scattered.
Expirations Sneak Up
A certification lapses quietly. Nobody flags it until the audit — or the incident — surfaces it. By then it's a violation, not a reminder.
Audit Prep Eats Your Week
Every audit becomes a fire drill: pulling records, reconciling rosters, formatting reports, and praying nothing's missing. Time your safety team should spend on actual safety.
Your entire compliance record. One organized place.
Sentry Road keeps a live, complete digital record of who was trained, on what, when, and when it's due again — for every employee, across every site. No reconstructing history before an audit. The history is already there, current, and exportable.
Live Completion Tracking
See completions the moment they happen — by employee, site, course, and due date. On-time percentages update in real time, so a gap is visible the day it opens, not the day of the audit.
Certificate & Credential Vault
Every certificate is captured and stored automatically, tied to the employee and the requirement it satisfies. Pull anyone's full certification history in seconds.
Due-Date & Renewal Management
Recurring requirements are tracked with renewal cycles built in. Configurable auto-reminders nudge managers and employees before deadlines — so renewals happen on schedule.
Roster & Site Management
Keep an accurate roster with requirements mapped to roles and locations. New hires inherit the right requirements automatically; multi-site stays consistent.
A sample of the on-demand completion dashboard your team lives in:
The report you need, the moment you need it.
Reporting shouldn't require a data export and an afternoon in Excel. On-demand reporting turns your live compliance data into the exact view a manager, an executive, or an inspector is asking for — instantly.
Pull any of these yourself in a few clicks — or let your dedicated team build and schedule the recurring reports you live by.
| TERMINAL | EMPLOYEES | Q1 2026 | Q2 2026 | Q3 2026 | Q4 2026 |
|---|---|---|---|---|---|
| Midtown | 97 | 88% | 64% | Soon | Soon |
| Lakeside | 19 | 95% | 95% | Soon | Soon |
| Southpoint | 112 | 13% | 9% | Soon | Soon |
| Eastgate | 64 | 91% | 93% | Soon | Soon |
| Fairview | 41 | 82% | 78% | Soon | Soon |
We don't just store your records. We face the inspector with them.
This is the difference between a software license and a compliance partner. When a DOT or OSHA audit lands, most platforms leave you to assemble the evidence alone. Sentry Road will interface directly with inspectors on your behalf — providing the required documentation, organized and complete, so the audit is a formality instead of a fire drill.
Documentation On Demand
Your complete training and certification record, audit-formatted and available the instant it's requested. Nothing to reconstruct, nothing missing.
We Interface With Inspectors
Our team can work directly with OSHA and DOT inspectors to provide your required documentation on your behalf — so your safety team isn't translating regulations under pressure.
Proactive, Not Reactive
Because gaps and expirations surface in real time, you walk into audits already prepared. Readiness is the default state, not a quarterly scramble.
Fifteen-plus years of customers walking into OSHA and DOT audits prepared.
Your compliance data, connected to the systems you already run.
Sentry Road integrates with most HRIS, ERP, and LMS platforms, so rosters, employee changes, and training records stay in sync without double entry. Onboarding includes configuring those connections, so your data flows cleanly from day one. Courses and records are accessible on desktop, tablet, mobile, and ELD devices — wherever your workforce actually is.
Built by people who've sat on your side of the audit.
"Easy access to documentation records when it comes to DOT, OSHA, EPA, or Railroad Inspection audits — to be able to produce them in a moment's notice is priceless. One of the first things lawyers always ask for is training documents. When you can produce them with confidence, it can have a major impact on the possible outcome of the case."
Phil Gardner, Safety Director — Heniff Transportation 3,000+ employees trained · 111,000+ courses completed last year"Not only did they provide us with the best training modules in the business, they also assisted me with setting up our entire compliance platform — from our Safety Manual detailing specific processes, to tracking our employee training on a weekly basis, to setting up a platform to electronically store our training records by site."
Jim C., Compliance Manager — Total Clean (Heniff)15+ years keeping high-risk workforces audit-ready across America.
Compliance & reporting questions, answered.
How does Sentry Road help me pass a DOT or OSHA audit?
We maintain a complete, current digital record of every employee's training and certifications, available on demand and formatted for inspectors. Our team can interface directly with OSHA and DOT inspectors to provide your required documentation on your behalf, so you walk into audits prepared rather than scrambling.
What compliance reports can I pull, and how fast?
On-time completion percentages, individual training histories, certification status, overdue-training gap reports, new-hire onboarding status, and full audit packages — all available instantly through on-demand reporting. You can pull them yourself in a few clicks, or have your dedicated team schedule recurring reports.
How does Sentry Road track certification expirations and renewals?
Recurring requirements are tracked with their renewal cycles built in, and configurable auto-reminders notify managers and employees before due dates. Expiring and lapsed credentials surface in real time, so renewals happen on schedule instead of after a lapse.
Where are our training records stored, and can we get them out?
Every completion and certificate is stored in one organized system, tied to the employee and the requirement it satisfies, and accessible across sites. You can export individual histories, site rosters, or complete audit packages whenever you need them.
Can Sentry Road integrate with our HRIS or existing systems?
Yes. Sentry Road integrates with most HRIS, ERP, and LMS platforms so rosters and records stay in sync without double entry. We configure those connections during onboarding.
Do reports and records work for multi-site operations?
Yes. Requirements are mapped to roles and locations, and reporting can be filtered company-wide or by individual site, so multi-site operations stay consistent and you can see compliance at any level.
How quickly can we be set up?
Most customers are fully onboarded in about one week, including configuration of your roster, requirements, reporting, and integrations.
The next time an inspector walks in, hand them everything they need in under five minutes.
Book a 30-minute demo and see your own compliance dashboard, reporting, and audit package — built around your industry and your requirements.
Or call us directly: (203) 273-4165
1-week onboarding. White glove support from day one.